Thursday, March 26, 2009

Wedding Contract

Wedding Agreement

Agreement for Wedding Photography

This agreement entered into on __________________is between Mother Lode Photography in the State of California and doing business as Mother Lode Photography (hereinafter “Mother Lode”) and the undersigned (hereinafter “Client”) related to the wedding of

__________________________and___________________________ that will take place at

__________________________ on ____________________________.

Service Coverage

The parties agree that Mother Lode will furnish the services of a professional photographer, Bob Calkins, or their agents, for photographic event coverage beginning at ________________until the time, designated by the selected coverage, whichever is less. Additional hours will be billed at $100 per hour, billed in 15 minute increments of $25. Mother Lode will be the sole professional still photographer employed for the wedding day. Simultaneous photographic coverage by another professional photographer (excluding video) releases Mother Lode from this agreement and immediately terminates service coverage.

Payment Policy & Expenses

A retainer fee of $_________ is paid to reserve event coverage for the service coverage specified above. A remaining fee of $__________plus any applicable sales taxes, will be paid by the client up to 2 weeks prior to the wedding, plus reimbursement (only if applicable) air fare, hotel and transfer expenses incurred by Mother Lode in performing the photographic duties expressed herein. All fees are non-refundable. The $______deposit fee will be applied toward purchase of products. Non-payment of any fees and/or reimbursements as described above releases Mother Lode from any and all obligations defined in this agreement.

Mother Lode Wedding Agreement _______Initial

Product Pricing

The chosen package is known as the _____________________coverage and includes

Quality Standard, Final Prints

All album print products will be color corrected by our employees on our own equipment. Our quality standard target is measured by five guidelines:

  1. Highlight details are visible
  2. Shadow details are visible
  3. Whites are clean with no overall color cast
  4. The image has no overall color bias (this does not apply to color balance for lighting conditions)
  5. Flesh tones are believable.

Because lighting conditions and movement provide constant challenges, we cannot guarantee the quality of any image.

Limitation of Liability

While every reasonable effort will be made to produce and deliver outstanding photographs of the wedding events, Mother Lodes entire liability to Client for any claim, loss or injury arising from Bob Calkins’, or their agents is limited to refund to Client of fees paid. Because this is an uncontrolled event, Mother Lode cannot guarantee delivery of any specifically requested image(s). In the unlikely event of personal illness or other circumstances beyond the control of Bob Calkins, a substitute photographer of high qualifications may be dispatched by Mother Lode to fulfill the obligations of photography herein contracted.

Review and Selection

Original images of the wedding are the property of Mother Lode Photography. Images will be presented to the client for viewing usually within 3 weeks of the event. These images are protected by Federal Copyright Laws (see below).

Mother Lode Wedding Agreement ________Initial

Album Orders

Using proprietary computerized design software, Mother Lode will propose and advise in the layout of album(s), however, all choices by the Client prevail. Album orders will include choice of photographs selected (with special instructions, if any) and these decisions are made following inspection of images. A total of 2 in studio album design

Sessions are included with the retainer fee. Additional album design sessions are billed at additional computer design fees. Any additional album design fee will be billed at $350 per session.


Following notification of completion of order, unpaid balances will be subject to a 1.5% monthly service charge. We are not responsible for albums left unclaimed after 30 days. Shipment of Mother Lodes hand-assembled albums is ordinarily made within 3-4 months after receipt of the order.

Federal Copyright Laws

Mother Lode Photography owns all copyrights for any and all images produced in connection with this agreement, including the exclusive right to reproduce or publicly display such images

Ownership of Images

Any reproduction of any image produced in connection with this agreement is prohibited without specific written consent of Mother Lode. The parties agree that Mother Lode may reproduce, publish or exhibit a judicious selection of such photographs as samples of photographic work to be shown to prospective clients and for instructional or institutional purposes consistent with the highest standards of taste and judgment. Clients agree to hold Mother Lode harmless against any and all claims arising from any published images.

Credit Card Authorization

I hereby authorize Mother Lode Photography to use the following credit card number when placing deposits or orders authorized by them. Mother Lode Photography will refer to this agreement as “signature on file” .

Card Number_______-________-________-________ Exp Date___________/__________ (MM/DD)

Mother Lode Wedding Agreement Initial_________

There are a total of 4 pages to this agreement. Please initial each page. This is the agreement in full and cannot be amended by any party. This agreement is made, and, in all respects, is to be construed under the laws of the State of California and of the United States. The parties agree that any dispute under this agreement will be

Adjudicated in a State of California court located in Placerville, Ca and expressly agree to personal jurisdiction of such court.

X__________________________________________________(Client) Facsimile signature deemed to be original.


City____________________________________, State_________ Zip Code________________

Home Phone: Area Code________ ________________________________

Work Phone: Area Code________ ________________________________

Cell Phone: Area Code________ _________________________________

Email address

X_____________________________________________(Representing Mother Lode Photography)

Mother Lode Wedding Agreement Initial ___________